Information Technology - The Implementation Phase: acquisition of new
equipment (hardware and software)
The Implementation Phase: acquisition of new equipment (hardware and
For a large company hardware upgrades can involve replacing hundreds of
PCs - thus the process can be a lengthy and complex one.
When considering hardware upgrades, issues such as the storage of the
new equipment must be taken into consideration.
Hardware upgrades for Government Departments may need to follow certain
guidelines. For example, there may be procedures for a tendering process.
As part of the system design process, there may have been the requirement
for new equipment (hardware and software) or upgrading of the existing
equipment. As part of the planning for the implementation process, this new
equipment must be obtained. While this sounds a simple task, it can often
be a long and tiresome process. For a large company, upgrading a system may
involve replacing hundreds of PCs - and if the hardware is to be upgraded,
there may be a number of different parts required for the different models
of computers - all of which have to be sourced. Software might need to be
purchased "off-the-shelf" then modified or custom-written to suit the
specific needs of the system.
Depending upon the organisation, there might also be further company or
statutory requirements to follow. For example, a Victorian Government
Department would not be able to just go out and buy the equipment they need
- they would need to conduct a tender. These sorts of requirements may slow
the process down. It is very important that this phase of the process is
handled properly. This is for a number of reasons - obviously there is the
expense of the equipment, but there are also other issues - if there are
going to be a hundred new PCs for example, they will need to be stored from
the time the company receives them to the time the system is actually
implemented. In order to do this the company would have to have available a
reasonably large storage facility. If it were a chain of stores that was
upgrading their computer system, the new computers would need to be
delivered to the appropriate stores as they were ready to be upgraded. In
addition, new software would have to be tested for compatibility and to
ensure that it was capable of handling the tasks required by the users of
the system. This process requires careful planning to ensure the smooth
introduction of the new system.
In addition to acquiring new equipment, the old equipment must be dealt
with as well. It will be necessary to determine the most appropriate course
of action for this - disposal, sale or redeployment within the
organisation. Either way, there will be company or statutory requirements
that will need to be followed that are similar to those that were followed
when purchasing equipment. It is important that the acquisition of
equipment is timed to allow for the smooth introduction of the new system.
Exactly how this will require the delivery of the equipment will vary from
system to system, however, careful planning at this point will save
significant time and effort later.
Previous | Next