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Module 1: Productivity Programs

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2.5 Keyboard Techniques for Entering Text

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Keyboard Techniques for Entering Text
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* [Show Transcript] KEYBOARD TECHNIQUES FOR ENTERING TEXT

You use a keyboard to enter information into a computer. To enter
information, you must first define where to place the information, and then
press the appropriate keys.

You can use the ENTER key to instruct the computer to complete an action.
Based on the type of program, you can also use the ENTER key to run a
command. In some productivity programs, such as a word processor, pressing
the ENTER key ends one line of text and then starts a new line of text.

You can use the SPACEBAR to enter a space character. For example, you can
press the SPACEBAR to insert a space between two words.

You can use the SHIFT key in combination with another key to give the
other key an alternative function. For example, you press the SHIFT key in
combination with any letter key to type an uppercase version of that
letter.

The SHIFT key is also used in various key combinations to create
nonalphanumeric characters, such as a parenthesis, or to perform special
operations. For example, you can use the SHIFT key in combination with the
UP ARROW or the DOWN ARROW keys to select data.

You can press the CAPS LOCK key to type all alphabetic characters on your
keyboard in uppercase. This is much easier than holding down the SHIFT key
the entire time that you are typing an entire sentence in uppercase. The
CAPS LOCK key does not affect numbers, punctuation marks, or functional
keys.

You can use the BACKSPACE key to move the insertion point to the left and
delete a character on the left. The BACKSPACE key moves one character at a
time.

The numeric keypad is a calculator-style block of keys that you can use to
enter numbers. It includes keys for the digits 0 to 9, addition,
subtraction, multiplication, and division.

The Numeric Lock key, also called the NUM LOCK key, when turned on,
activates the numeric keypad. When the NUM LOCK key is turned off, you can
use most of the numeric keypad keys to move the insertion point, move
through the document one screen at a time, or move quickly to the beginning
or end of the document. GLOSSARY

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A

Active Cell

An active cell is the cell in which you are working currently. There can
be only one active cell at a time.
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C

Cell

A cell is formed by the intersection of a row and a column. You can use a
cell to store and display different types of data such as text, numbers, or
formulas.

Cell address

Each cell in a worksheet is identified by a cell address. A cell address
is made of the column letter and row number of the cell. For example, the
cell formed by the first column and first row has the cell address A1. The
cell address indicates the exact location of a cell in a worksheet.

Cell pointer

A cell pointer is the highlighted rectangular border formed around an
active cell.

Cell range

A cell range is a block of cells selected to implement a formula in a
worksheet.

Cell value

Cell value is the actual numeric value of the data in a cell. This value
might not be the same as the data displayed in the cell.

Columns

The vertical divisions in a worksheet are called columns. Each column is
identified by a letter. For example, the first column in a worksheet is A.


Cursor

The cursor is a blinking vertical bar on the screen that marks the
location at which the inserted text appears. You can also use the cursor to
select text or graphics in a document.
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D

Database

A database contains objects that help you to store, edit, and format
information.

Database programs

You use database programs to store and manage data in an organized way. By
using these programs, you can also sort or search for the information
stored in a database.

Desktop publishing (DTP) programs

DTP programs are used to combine text and graphics to create documents
such as brochures, greeting cards, annual reports, books, or magazines.
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F

Flat file database

A flat file database contains all the data in a single table.

Formula bar

The formula bar is used to enter or modify data in a worksheet. When you
type data in a cell, the data is displayed simultaneously in the active
cell and in the formula bar. However, when you enter a formula in a cell,
the formula is displayed in the formula bar, whereas the numeric value of
the formula is displayed in the corresponding cell.
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L

Label

A label is a text entry that is used to identify the type of information
in a row or a column of a worksheet. Labels do not have any cell value
associated with them.
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M

Mouse pointer

The mouse pointer is an on-screen arrow or other shape that moves when you
move the mouse or other pointing device.
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P

Presentation software

You can use presentation software to combine graphics and text to create
presentations.

Productivity software

These are specialized programs that help you create and work with various
types of documents. Common categories of productivity software are word
processors, spreadsheets, presentation software, and databases.

Programs

A sequence of instructions that can be executed by a computer. A program
is also known as software.
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Q

Query

A query is a database object that enables you to locate the desired
information in a database.
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R

Relational database

A relational database stores data in multiple tables.

Reports

You can create reports in a database program, such as Access 2007, to
organize, summarize, and perform calculations on data stored in a database.


Rows

The horizontal divisions in a worksheet are called rows. Each row is
identified by a number. For example, the first row in a worksheet is 1.
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S

Scroll bars

Scroll bars are vertical and horizontal bars located at the side or at the
bottom of a display area. You can use scroll bars to move to a specific
location in the work area.

Spreadsheets

You use spreadsheet programs to create budgets, manage accounts, perform
mathematical calculations, and convert numerical data into charts and
graphs.

Status bar

The status bar is a horizontal bar that is at the bottom of some
productivity programs. This bar displays information about the current
status of the program or document that you are viewing.
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T

Title bar

The title bar is the horizontal bar that contains the name of the window.
Most title bars also contain buttons to close, minimize, and resize the
window.

Toolbar

The toolbar is a block of buttons or menus that you can use to quickly
perform common tasks.
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W

Word processors

Word processors are used to create and modify text-based documents.

Work area

The work area is the blank space within the program where you enter
information.

Workbook

A workbook is a file created in Excel 2007. A workbook can contain one or
more worksheets and related items.

Worksheet

A spreadsheet is called a worksheet in Excel 2007.
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X

x-axis

The x-axis is the horizontal line in a chart. Typically, you show time on
the x-axis.
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Y

y-axis

The y-axis is the vertical line in a chart. Lesson 2 - COMMON
FEATURES AND COMMANDS 2.5 - KEYBOARD TECHNIQUES FOR ENTERING TEXT
[15]



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