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Module 1: Computer Basics

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Lesson 3 Topic 4 Productivity Programs

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Productivity Programs
* Lesson 3 - COMPUTER PERFORMANCE AND FEATURES 3.4 -
PRODUCTIVITY PROGRAMS [1] Productivity Programs

You can use different computer programs to perform a variety of tasks. You
can use computer programs to organize numbers, write letters or proposals,
maintain records, create and modify images, convert text into visuals, and
create magazines and brochures. The following table lists the different
types of programs and describes their uses. Scroll down to read each
description.

Word-processing and publishing programs

You use word-processing programs to create and modify text-based
documents. You can type in and modify text, use the spelling checker and
the built-in thesaurus, and format the document. By using these programs,
you can also create personal and professional documents. Microsoft Office
Word 2007 is a commonly used word-processing program. Publishing programs
are used to combine text and graphics to create documents such as
brochures, greeting cards, annual reports, books, or magazines. These
programs also include word-processing and graphics features that allow you
to refine parts of the document.

[Word-processing and publishing programs]

Presentation programs

You use presentation programs to present your information in the form of
slides. You can add sound and pictures to these slides to make them more
attractive and informative. Microsoft Office PowerPoint 2007 is a commonly
used presentation program.

[Presentation programs]

Spreadsheet programs

You use spreadsheet programs to create budgets, manage accounts, perform
mathematical calculations, and convert numerical data into charts and
graphs. Spreadsheets store information in a table, with values spread over
horizontal rows and vertical columns. Each value is stored in a cell. A
cell is the intersection of a row and a column. Microsoft Office Excel 2007
is an example of a spreadsheet program.

[Spreadsheet programs]

Database programs

You use database programs to store and manage data in an organized way. By
using these programs, you can also sort or search for the information
stored in a database. In addition, you can create simple reports from the
data that you have stored. For example, you can use a database program to
store customer details, create and manage inventory, and track sales. You
can then create reports to target sales or plan customer services. An
example of a database program is Microsoft Office Access 2007.

[Database programs]

Graphics programs

You use graphics programs to create and edit drawings. You can also use
these programs to enhance photographs. The Paint program in Windows Vista
is an example of a graphics program that allows you to create drawings.

[Graphics programs]



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