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Module 1: Getting Started with Zoom

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Scheduling a Meeting (Outlook)

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everyone its Tara from zoom here on thisrecording I will be walking you throughhow you can schedule meetings directlyfrom Outlook we will cover how you canschedule meetings from office 365 aswell as how you can schedule meetingsfrom a different version of Office likeMicrosoft 2016 I'm in my first video Idid review how you can sign up for afree account and how you can downloadthe software you will need to have azoom account created and be signed infor these next steps to work feel freeto open your outlook and follow along ifyou'd like I'm gonna share quickPowerPoint slide we will review outlook365 first and then we'll move into someof the the plugins for office 2016so as previously mentioned you will wantto head over to our download center youcan go over to zoom us slash downloadand click the add zoom for MicrosoftOutlook add-in by clicking this firstyou have the ability to then add usdirectly from your outlook you will wantto head into Outlook and spine to getadd-ins button located across the ribbonon the top and when you click thatyou'll have a pop-up of course therewill be some editors choice and all ofthe add-ins available we would suggestsince we're alphabetically at the endjust searching for us by typing in zoomhere you'll see zoom for Outlook pop-upand you can click the Add button therewill be some confirmation that you'reallowing zoom to speak with yourcalendar software so we can send meetinginvitations directly from Outlookclicking the continue button will thenadd zoom directly to Outlook now you canclick into a tile to pick a date andtime that you would like to run yourmeeting and when this opens theinvitation you'll see that add a zoommeeting button across the top byclicking this you'll get a pop up onyour right hand side and you can eitherjust simply click the blue button to addthe meeting details or you can scrolldown and customize some of the settingsI'll show you a full list of thishere this will allow you to setcustomization like allowing through yourhosts video to be on or off as well ashaving participants join with theirvideo on or off you can select to usetelephone and computer audio and you caneven enable join before hosts so folkscan join the meeting prior to youarriving I always like this feature aswell muting your participants upon entrynow of course you don't have tocustomize these meetings every timeagain you can use the one click out ofzoom meeting to set it and forget it andwhat it'll look like once you click thatblue button is a populated meetinginvitation you'll see that this willhave an invite with phone numbers todial into if you're connecting over thephone as well as a link to click onetouch to then join your meeting treatthis like any other invitation you sendsubject can be changed at the top youcan also update the date the time andthe duration of the meeting once youhave your details set make sure youclick the invite button to add emailaddresses of people you'd like to joinyour meeting before clicking send we'regonna move on to scheduling meetingsfrom the zoom plugin for MicrosoftOutlook so as you may remember zoom s /download is where you're gonna want togo to download you'll see this smallerlink here download the plugin forMicrosoft Outlook by downloading theplug-in again you may have to sign outand sign back in to your Outlook andyou'll need to make sure you're signedin to Zune but by doing this throughOutlook you'll be able to see the zoomtiles along the top it'll be on the lefthand side for Windows and it'll be onthe right hand side if you're on a Macsimply click the schedule a meetingbutton or the add a zoom meeting buttonto get the similar pop-ups that we sawit's the Adhan same thing post video onor off participants video on or off andsome of those meeting options likeenabling your join before host featureor muting participants upon entry inthis version of the plug-in you can evenclick the save and do not show me thesesettings again for the future byclicking the continue button make sureagain that you've downloadeddesktop client from our first videoyou'll see the meeting invitationpopulate here same thing topic date timeduration and adding people's emailaddresses before you hit the send buttonI hope this video was helpful in gettingyou to start scheduling your meetingsout of Outlook stay tuned for my nextvideo which will review how you cancontrol the meeting once you once youstarted thanks again for your time and Ihope you enjoy using zoom