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ALISON: Diploma in Project Management


Comments about Documentation case study - Documentation case study

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- Module: Documentation case study
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  • chris kollie Other The importance of documentation is highlighted in the case study. It is very necessary to document project activities from the the conception to project completion. Such documents will help users , clients and employees, to understand how the new system operates. Also the documents will guide in time when the system need adjustments or maintenance..
    2014-12-19 23:12:52

  • Stephen Diya Nigeria a comprehensive folder of data flow diagrams showing how information flow has evolved throughout the project
    2014-12-19 19:12:40

  • Samuel Kofi Odoi Ghana The mode of how a business is commence is essential and also keeping of records of an entire project. It really helps for feasibility and analyzing a project from start to finish. Creating a system of working background would can also assist in implementing the skills on the job. Thus case study on documents helps to implement and carryout the project plans.
    2014-12-15 09:12:32

  • ESSOTOLOME BODJO China Mira has started work in the IT department at Musicale Muzak and now produces a GANTT chart outlining the steps involved in managing the online music festival
    2014-12-13 17:12:44

  • Tamilselvi S India while plan and design the project, procedure and the format, log, register or record should be created based on the design of the project. During the process of the activity, it has to be documented, constant monitoring during the process several mistakes can be avoided. It also helps to complete the project with in the timelines. Personnel who involves in the process should be competent enough to make entry . It can help for improvement, analysis and reference and in case of any change
    2014-12-06 06:12:07

  • Yonas Hailu Ethiopia The success of any project is dependent, in part, upon the establishment of appropriate project documentation to monitor project execution on a ‘real-time basis’. The contract should require the timely submission of the type, quantity and quality of information that the owner needs for the early identification and resolution of schedule, cost or performance issues that can jeopardize the project
    2014-12-05 10:12:38

  • lordford Oteng-Bonsu Ghana Documentation is is absolutely essential for the success of any information system. It informs and explains the system.
    2014-12-01 01:12:49

  • Zinabie Tadesse Gebremedhin Ethiopia Documentation informs and explains the system. It helps those that interact with the system by providing training or acting as a reference guide. System and Technical Documentation: involves developing and documenting all the processes of system development and includes such things as data dictionaries, data flow diagrams and all other design documentation that produced throughout development. User documentation: involves developing a set of documents that assist the user use the system, software or hardware being implemented. It normally consists of a set of paper-based and online facilities to train or help the user. Paper-based documentation: is the traditional form of user documentation. It consists of manuals and reference guides that are usually available in the computer section of local bookstores or libraries. It includes in-house documents. User manuals are the most common form of paper-based documentation. Online documentation: is usually a help manual in electronic form that takes advantage of hypertext and other multimedia elements. Other forms of documentation include: videos, web sites and multimedia packages that provide the end users with the help they need.
    2014-11-28 09:11:19

  • Cyrus Wanjohi Kenya What are the importance of documentation? Documentation helps an individual to retrieve and use what has been so far in a better way because in a documentation helps to develop lesson learned , best practice,challenged and the way forward.
    2014-11-19 12:11:37

  • Janvier Nyandamu Rwanda great topic
    2014-11-12 18:11:03

  • Nothando Gumpo United Kingdom Documentation would be great as long as it is geared towards user group. Also this will also be accessible in the future. In house train but documentation is great coz it easily accessible and readily available if needed even for new staff
    2014-11-05 00:11:02

  • Linda Manzano United States of America It have to be documentation because they can use in the future in case that my be need or if the project have issue you can always go back to the beginning of the project to see where you have the issue and how you can fix it.
    2014-10-11 03:10:49

  • George Fragos Greece open meetings using technology(e.g skype and webcam) can solve and complete most.
    2014-10-08 07:10:14

  • Robert Stephen Isaur Uganda What is the best way to document?
    2014-10-01 07:10:24

  • Segedin Dragan United Arab Emirates instead of e-mail, one single meeting with well prepared presentation from PM can easily opened (and closed) many potential gaps. For example to prepare some short and easy to understand set of FAQ for musicians , keeping contact with them even after this delivery will be finished .. Personal contact bring better results even using on-live web camera based meetings
    2014-09-28 09:09:08

    • Assel Satpayeva Kazakhstan For this case, it should be prepared a Minutes of the meeting to records what was said and what was agreed. It is obvious that to have a meeting is fast way to close all the questions, but who then can guarantee that the questiones will not arise later on if no records are in place.
      2014-10-29 08:10:46
  • Shewangizaw Zenebe Ethiopia What are the importance of documentation? Documentation helps an individual to retrieve and use what has been so far in a better way because in a documentation helps to develop lesson learned , best practice,challenged and the way forward.
    2014-09-18 14:09:11

  • ANNETTE ROBINSON United States of America Why wouldn't someone want to document? It's not only beneficial for employees to come but also for references back if revisions are needed during the evaluation phase.
    2014-09-09 12:09:02

  • Priya Ragaven South Africa How long should Project documents be kept for? Am i correct in saying 5 years or is it longer, for future collegues who want to upgrade that particular equipment?
    2014-08-14 08:08:57

    • Yai Deng Yai South Sudan It is kept for the rest of the years to get the information of what was done and how it was done and why.
      2014-08-27 11:08:23
  • Yasser Ezz El Din Egypt What should software be fully supported with?
    2014-08-10 05:08:43

    • Yai Deng Yai South Sudan It should be support with corroect program and skills.
      2014-08-27 11:08:21
  • Jones Hanungu Munang'andu Zambia operations management, planning and control of industrial processes to ensure that they move smoothly at the required level. Techniques of production management are employed in service as well as in manufacturing industries. It is a responsibility similar in level and scope to other specialties such as marketing or human resource and financial management. In manufacturing operations, production management includes responsibility for product and process design, planning and control issues involving capacity and quality, and organization and supervision of the workforce. The “five M's” Production management's responsibilities are summarized by the “five M's”: men, machines, methods, materials, and money. “Men” refers to the human element in operating systems. Since the vast majority of manufacturing personnel work in the physical production of goods, “people management” is one of the production manager's most important responsibilities. The production manager must also choose the machines and methods of the company, first selecting the equipment and technology to be used in the manufacture of the product or service and then planning and controlling the methods and procedures for their use. The flexibility of the production process and the ability of workers to adapt to equipment and schedules are important issues in this phase of production management. The production manager's responsibility for materials includes the management of flow processes—both physical (raw materials) and information (paperwork). The smoothness of resource movement and data flow is determined largely by the fundamental choices made in the design of the product and in the process to be used. The manager's concern for money is explained by the importance of financing and asset utilization to most manufacturing organizations. A manager who allows excessive inventories to build up or who achieves level production and steady operation by sacrificing good customer service and timely delivery runs the risk that overinvestment or high current costs will wipe out any temporary competitive advantage that might have been obtained. Planning and control Although the five M's capture the essence of the major tasks of production management, control summarizes its single most important issue. The production manager must plan and control the process of production so that it moves smoothly at the required level of output while meeting cost and quality objectives. Process control has two purposes: first, to ensure that operations are performed according to plan, and second, to continuously monitor and evaluate the production plan to see if modifications can be devised to better meet cost, quality, delivery, flexibility, or other objectives. For example, when demand for a product is high enough to justify continuous production, the production level might need to be adjusted from time to time to address fluctuating demand or changes in a company's market share. This is called the “production-smoothing” problem. When more than one product is involved, complex industrial engineering or operations research procedures are required to analyze the many factors that impinge on the problem. Inventory control is another important phase of production management. Inventories include raw materials, component parts, work in process, finished goods, packing and packaging materials, and general supplies. Although the effective use of financial resources is generally regarded as beyond the responsibility of production management, many manufacturing firms with large inventories (some accounting for more than 50 percent of total assets) usually hold production managers responsible for inventories. Successful inventory management, which involves the solution of the problem of which items to carry in inventory in various locations, is critical to a company's competitive success. Not carrying an item can result in delays in getting needed parts or supplies, but carrying every item at every location can tie up huge amounts of capital and result in an accumulation of obsolete, unusable stock. Managers generally rely on mathematical models and computer systems developed by industrial engineers and operations researchers to handle the problems of inventory control. To control labour costs, managers must first measure the amount and type of work required to produce a product and then specify well-designed, efficient methods for accomplishing the necessary manufacturing tasks. The concepts of work measurement and time study introduced by Taylor and the Gilbreths, as well as incentive systems to motivate and reward high levels of worker output, are important tools in this area of management. In new operations particularly, it is important to anticipate human resource requirements and to translate them into recruiting and training programs so that a nucleus of appropriately skilled operators is available as production machinery and equipment are installed. Specialized groups responsible for support activities (such as equipment maintenance, plant services and production scheduling, and control activities) also need to be hired, trained, and properly equipped. This type of careful personnel planning reduces the chance that expensive capital equipment will stand idle and that effort, time, and materials will be wasted during start-up and regular operations. The effective use and control of materials often involves investigations of the causes of s and waste; this, in turn, can lead to alternative materials and handling methods to improve the production process. The effective control of machinery and equipment depends on each machine's suitability to its specific task, the degree of its utilization, the extent to which it is kept in optimum running condition, and the degree to which it can be mechanically or electronically controlled.
    2014-07-26 08:07:53

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