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ALISON: Diploma in Project Management

Questions & Answers about Project management documentation - Electronic documentation

The Question must be about:
- Module: Project management documentation
- Topic: Electronic documentation

Latest Questions

  • ARIHO SIMPLISIO Uganda I this is update documentation?
    2014-08-20 11:08:12

    • Fikru Tamene Ethiopia yes
      2014-08-28 13:08:55
    • Yai Deng Yai South Sudan Sorry guy your point is not complete?
      2014-08-24 19:08:50
  • Saw Minyau Germany How can we update if there is no network or internet connection is available? How would be nice with electronic documentation.
    2014-08-15 20:08:01

    • Yai Deng Yai South Sudan You can still work in absence of network provide that there is electronic system data base document that has be established.
      2014-08-24 19:08:56
  • Janine Phillips Australia Version control is always an issue - this is a big part of document management and must be considered! Anyone use document management systems? I need experience in this space as it's probably the way of the future!
    2014-08-08 23:08:55

    • Yai Deng Yai South Sudan Through training and orientation you can get experience in it.
      2014-08-24 19:08:04
  • Je Rouse United Kingdom I like the idea of the info on a disk or stick or enven a cloud, i think that security could be a problem as well as ensuring that older versions of the info is destoyed as it is easy to have lots of different versions around
    2014-08-07 15:08:36

  • Xiao Shen Phang Malaysia For storage capacity concern, documentation may move on to cloud storage which allows user to access from anywhere as long as there is internet connectivity. However, security could be another important issue to concern.
    2014-08-06 02:08:19

  • Xiao Shen Phang Malaysia is electronic documentation secure?
    2014-08-06 02:08:09

    • Yai Deng Yai South Sudan Yes it is, when there is password for only users.
      2014-08-24 19:08:42
  • Emmanuel Adigun Nigeria What are the advantages of electronic documentation over manual documentation?
    2014-07-31 12:07:52

    • Yai Deng Yai South Sudan They are easy to manage and keep.
      2014-08-24 19:08:33
    • Xiao Shen Phang Malaysia Larger storage and filing is much organized.
      2014-08-06 02:08:57
  • Samuel Kofi Odoi Ghana In the world today, electronic documentation is necessary to perform various task,
    2014-07-26 11:07:36

  • Alexander Njoku Nigeria Is there any other way of documenting an information except through Electronic documentation?
    2014-07-24 16:07:30

    • Yai Deng Yai South Sudan Yes it can be done manually.
      2014-08-24 19:08:32
    • DAV KAY Other yes, you can go traditional using paper work through the creation of manuals. This is still being used today.
      2014-07-24 18:07:39
  • Vikram Vasant Rotkar United Kingdom How to eliminate errors in the electronic communication?
    2014-07-21 17:07:11

    • Yai Deng Yai South Sudan Through critical reading and analysis.
      2014-08-24 19:08:08
  • Robert Hesketh United Kingdom Isn't this all a bit 90s? Electronic documentation is entirely presented on the supplier website or intranet and most documentation is no longer printed. I can't remember the last time I received a CD-ROM with something.
    2014-07-21 15:07:02

  • Jones Hanungu Munang'andu Zambia Documentation flow The paperwork that accompanies the flow of physical product is considered to be the documentation flow. A bill of lading is the contract between the shipper and carrier. A packing list is placed in each carton of assorted merchandise by the person packing it; and upon receipt the consignee verifies both the count of freight on the carrier's waybill and the packing list's entries for each carton. International shipments require many more documents. The typical number ranges from 6 to 10, but the number can climb to more than 50. For example, livestock must be accompanied by a veterinarian's inspection certificate. Documentation also links the shipment to payment for the product—a form of control necessary to ensure that goods are not shipped without regard to their being paid for. Electronic data interchange is often used in place of paper for the documentation process. Interplant movements During the production process a firm moves products between its various plants. A large automobile manufacturer might have several thousand suppliers feeding parts into 100 factories that assemble components that will be used by, say, 20 assembly lines. Flows must be controlled and altered to meet changing demands. The just-in-time (JIT) inventory replenishment system insists on small, accurate resupply deliveries to be made just as they are needed—no sooner and no later. Also, the components must be free of defects, because there is no batch of spare parts from which to pick a replacement. Inventories Stocks of goods or materials are inventories. They often are located at points where there is a change in the rate and unit of movement. A grain elevator might receive grain from local farmers at the rate of two or three truckloads a day during the harvest season and hold the grain until it is shipped out at the rate of several railcars a week over a six-month period. Inventories represent an investment that the owner hopes to sell. (Sometimes they represent an “involuntary” investment that occurs when goods are produced faster than they are sold.) There are costs associated with holding inventories, however, including interest on the money invested in the inventory, storage costs, and risks of deterioration, obsolescence, and shrinkage. A dealer holding this year's automobiles suffers a loss in inventory value when next year's models are announced, because the autos in the inventory are now “one year old” in the buyers' eyes. Inventory “shrinkage” is the term that acknowledges and measures the fact that most inventory records show more goods have entered an inventory than can be found. Many different classes of products are kept in a firm's inventory. They include company supplies, finished goods (made by the firm), packaging materials, labels, promotional materials (catalogs and samples), raw materials and components, resale goods (purchased from other firms for resale—e.g., a firm that manufactures vacuum cleaners may buy vacuum bags from an outside source), returned goods made by others, returned products made by the firm, s and waste to be disposed of, s and waste to be recycled, spare parts, traded-in goods of a competitor's brand, traded-in goods of one's own brand, and work-in-process goods. Inventory must be rotated, or “turned,” with new units replacing old ones. This is referred to as the FIFO (first in–first out) system. Storage and selling racks are often arranged so that the oldest item moves out first. Rotation is especially important in the food industry, where many items are perishable, and even packaged goods have expiration or “pull” dates on them because the manufacturer does not want them sold after a certain date. For products that might be traded internationally, there are additional inventory classifications: the country of origin, because import duties or charges sometimes vary by country of origin; countries where goods can be sold (e.g., some foreign automobiles cannot be sold in the United States because of emission control requirements); and the specific languages used on the product or package or in catalogs.
    2014-07-17 21:07:20

  • Jones Hanungu Munang'andu Zambia Documentation flow The paperwork that accompanies the flow of physical product is considered to be the documentation flow. A bill of lading is the contract between the shipper and carrier. A packing list is placed in each carton of assorted merchandise by the person packing it; and upon receipt the consignee verifies both the count of freight on the carrier's waybill and the packing list's entries for each carton. International shipments require many more documents. The typical number ranges from 6 to 10, but the number can climb to more than 50. For example, livestock must be accompanied by a veterinarian's inspection certificate. Documentation also links the shipment to payment for the product—a form of control necessary to ensure that goods are not shipped without regard to their being paid for. Electronic data interchange is often used in place of paper for the documentation process. Interplant movements During the production process a firm moves products between its various plants. A large automobile manufacturer might have several thousand suppliers feeding parts into 100 factories that assemble components that will be used by, say, 20 assembly lines. Flows must be controlled and altered to meet changing demands. The just-in-time (JIT) inventory replenishment system insists on small, accurate resupply deliveries to be made just as they are needed—no sooner and no later. Also, the components must be free of defects, because there is no batch of spare parts from which to pick a replacement. Inventories Stocks of goods or materials are inventories. They often are located at points where there is a change in the rate and unit of movement. A grain elevator might receive grain from local farmers at the rate of two or three truckloads a day during the harvest season and hold the grain until it is shipped out at the rate of several railcars a week over a six-month period. Inventories represent an investment that the owner hopes to sell. (Sometimes they represent an “involuntary” investment that occurs when goods are produced faster than they are sold.) There are costs associated with holding inventories, however, including interest on the money invested in the inventory, storage costs, and risks of deterioration, obsolescence, and shrinkage. A dealer holding this year's automobiles suffers a loss in inventory value when next year's models are announced, because the autos in the inventory are now “one year old” in the buyers' eyes. Inventory “shrinkage” is the term that acknowledges and measures the fact that most inventory records show more goods have entered an inventory than can be found. Many different classes of products are kept in a firm's inventory. They include company supplies, finished goods (made by the firm), packaging materials, labels, promotional materials (catalogs and samples), raw materials and components, resale goods (purchased from other firms for resale—e.g., a firm that manufactures vacuum cleaners may buy vacuum bags from an outside source), returned goods made by others, returned products made by the firm, s and waste to be disposed of, s and waste to be recycled, spare parts, traded-in goods of a competitor's brand, traded-in goods of one's own brand, and work-in-process goods. Inventory must be rotated, or “turned,” with new units replacing old ones. This is referred to as the FIFO (first in–first out) system. Storage and selling racks are often arranged so that the oldest item moves out first. Rotation is especially important in the food industry, where many items are perishable, and even packaged goods have expiration or “pull” dates on them because the manufacturer does not want them sold after a certain date. For products that might be traded internationally, there are additional inventory classifications: the country of origin, because import duties or charges sometimes vary by country of origin; countries where goods can be sold (e.g., some foreign automobiles cannot be sold in the United States because of emission control requirements); and the specific languages used on the product or package or in catalogs.
    2014-07-17 21:07:06

  • Jones Hanungu Munang'andu Zambia Documentation flow The paperwork that accompanies the flow of physical product is considered to be the documentation flow. A bill of lading is the contract between the shipper and carrier. A packing list is placed in each carton of assorted merchandise by the person packing it; and upon receipt the consignee verifies both the count of freight on the carrier's waybill and the packing list's entries for each carton. International shipments require many more documents. The typical number ranges from 6 to 10, but the number can climb to more than 50. For example, livestock must be accompanied by a veterinarian's inspection certificate. Documentation also links the shipment to payment for the product—a form of control necessary to ensure that goods are not shipped without regard to their being paid for. Electronic data interchange is often used in place of paper for the documentation process. Interplant movements During the production process a firm moves products between its various plants. A large automobile manufacturer might have several thousand suppliers feeding parts into 100 factories that assemble components that will be used by, say, 20 assembly lines. Flows must be controlled and altered to meet changing demands. The just-in-time (JIT) inventory replenishment system insists on small, accurate resupply deliveries to be made just as they are needed—no sooner and no later. Also, the components must be free of defects, because there is no batch of spare parts from which to pick a replacement. Inventories Stocks of goods or materials are inventories. They often are located at points where there is a change in the rate and unit of movement. A grain elevator might receive grain from local farmers at the rate of two or three truckloads a day during the harvest season and hold the grain until it is shipped out at the rate of several railcars a week over a six-month period. Inventories represent an investment that the owner hopes to sell. (Sometimes they represent an “involuntary” investment that occurs when goods are produced faster than they are sold.) There are costs associated with holding inventories, however, including interest on the money invested in the inventory, storage costs, and risks of deterioration, obsolescence, and shrinkage. A dealer holding this year's automobiles suffers a loss in inventory value when next year's models are announced, because the autos in the inventory are now “one year old” in the buyers' eyes. Inventory “shrinkage” is the term that acknowledges and measures the fact that most inventory records show more goods have entered an inventory than can be found. Many different classes of products are kept in a firm's inventory. They include company supplies, finished goods (made by the firm), packaging materials, labels, promotional materials (catalogs and samples), raw materials and components, resale goods (purchased from other firms for resale—e.g., a firm that manufactures vacuum cleaners may buy vacuum bags from an outside source), returned goods made by others, returned products made by the firm, s and waste to be disposed of, s and waste to be recycled, spare parts, traded-in goods of a competitor's brand, traded-in goods of one's own brand, and work-in-process goods. Inventory must be rotated, or “turned,” with new units replacing old ones. This is referred to as the FIFO (first in–first out) system. Storage and selling racks are often arranged so that the oldest item moves out first. Rotation is especially important in the food industry, where many items are perishable, and even packaged goods have expiration or “pull” dates on them because the manufacturer does not want them sold after a certain date. For products that might be traded internationally, there are additional inventory classifications: the country of origin, because import duties or charges sometimes vary by country of origin; countries where goods can be sold (e.g., some foreign automobiles cannot be sold in the United States because of emission control requirements); and the specific languages used on the product or package or in catalogs.
    2014-07-17 21:07:50

  • Jones Hanungu Munang'andu Zambia Documentation flow The paperwork that accompanies the flow of physical product is considered to be the documentation flow. A bill of lading is the contract between the shipper and carrier. A packing list is placed in each carton of assorted merchandise by the person packing it; and upon receipt the consignee verifies both the count of freight on the carrier's waybill and the packing list's entries for each carton. International shipments require many more documents. The typical number ranges from 6 to 10, but the number can climb to more than 50. For example, livestock must be accompanied by a veterinarian's inspection certificate. Documentation also links the shipment to payment for the product—a form of control necessary to ensure that goods are not shipped without regard to their being paid for. Electronic data interchange is often used in place of paper for the documentation process. Interplant movements During the production process a firm moves products between its various plants. A large automobile manufacturer might have several thousand suppliers feeding parts into 100 factories that assemble components that will be used by, say, 20 assembly lines. Flows must be controlled and altered to meet changing demands. The just-in-time (JIT) inventory replenishment system insists on small, accurate resupply deliveries to be made just as they are needed—no sooner and no later. Also, the components must be free of defects, because there is no batch of spare parts from which to pick a replacement. Inventories Stocks of goods or materials are inventories. They often are located at points where there is a change in the rate and unit of movement. A grain elevator might receive grain from local farmers at the rate of two or three truckloads a day during the harvest season and hold the grain until it is shipped out at the rate of several railcars a week over a six-month period. Inventories represent an investment that the owner hopes to sell. (Sometimes they represent an “involuntary” investment that occurs when goods are produced faster than they are sold.) There are costs associated with holding inventories, however, including interest on the money invested in the inventory, storage costs, and risks of deterioration, obsolescence, and shrinkage. A dealer holding this year's automobiles suffers a loss in inventory value when next year's models are announced, because the autos in the inventory are now “one year old” in the buyers' eyes. Inventory “shrinkage” is the term that acknowledges and measures the fact that most inventory records show more goods have entered an inventory than can be found. Many different classes of products are kept in a firm's inventory. They include company supplies, finished goods (made by the firm), packaging materials, labels, promotional materials (catalogs and samples), raw materials and components, resale goods (purchased from other firms for resale—e.g., a firm that manufactures vacuum cleaners may buy vacuum bags from an outside source), returned goods made by others, returned products made by the firm, s and waste to be disposed of, s and waste to be recycled, spare parts, traded-in goods of a competitor's brand, traded-in goods of one's own brand, and work-in-process goods. Inventory must be rotated, or “turned,” with new units replacing old ones. This is referred to as the FIFO (first in–first out) system. Storage and selling racks are often arranged so that the oldest item moves out first. Rotation is especially important in the food industry, where many items are perishable, and even packaged goods have expiration or “pull” dates on them because the manufacturer does not want them sold after a certain date. For products that might be traded internationally, there are additional inventory classifications: the country of origin, because import duties or charges sometimes vary by country of origin; countries where goods can be sold (e.g., some foreign automobiles cannot be sold in the United States because of emission control requirements); and the specific languages used on the product or package or in catalogs.
    2014-07-17 21:07:24

  • Martyn Morse United Kingdom Is the cloud a safe place for sensitive documents?
    2014-07-14 17:07:35

    • Yai Deng Yai South Sudan Not at all.
      2014-08-24 19:08:36
  • Daniel Chol Koknyin South Sudan What is the different between the traditional documentation and electronic one and what is best for today's business?
    2014-07-04 14:07:12

    • Yai Deng Yai South Sudan Traditional one is done through paper with manual writing while the electronic is done through compter. Electronic one is best for business.
      2014-08-24 19:08:25
    • Tope Okuntade Nigeria i think the electronic documentation is more faster than the traditional one.
      2014-07-12 10:07:31
    • Godswill Ntsomboh Ntsefong Cameroon Both are iùportant. However, eventhough online documentation is often user-friendly, it might be inaccessible in the event of hardware faults, breakdown or lack of energy to run systems involved. From this perspective, I feel that traditional documentation is best for safety.
      2014-07-11 18:07:46
  • Olanrewaju Akinseye Nigeria common form of documentation so far
    2014-07-03 09:07:47

  • Clifford Johnson United States of America How best can GANTT chart be implemented if you are reassigned to a project mid-stream and there are none in palce
    2014-06-26 20:06:01

    • Yai Deng Yai South Sudan Through graphic achart using electronic system.
      2014-08-24 19:08:01
    • Glyn Chapman United Kingdom If this is the case then it would be advisable to put a GANTT chart into force from the point of your being re-assigned to the project.
      2014-06-29 17:06:13
  • Satu Korhonen Finland What are the benefits of electronic documentation?
    2014-06-24 18:06:33

    • Yai Deng Yai South Sudan They online, easy to get and easy to use.
      2014-08-24 19:08:36
    • Raymond Siwale Botswana it s online
      2014-06-26 20:06:08
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