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ALISON: Diploma in Project Management

Questions & Answers about Project management documentation - Documentation

The Question must be about:
- Module: Project management documentation
- Topic: Documentation

Latest Questions

  • George Fragos Greece what are the types of documentation?
    2014-08-30 15:08:11

  • Dinma Ezeilo Nigeria can someone please summarise what was said in the video cos mine didnt play?
    2014-08-29 11:08:20

  • Dinma Ezeilo Nigeria can adjustments be made on an already documented project?
    2014-08-29 11:08:49

  • Daniel Ibiang Nigeria what is the steep of documentation
    2014-08-13 05:08:50

  • Je Rouse United Kingdom documentation is vital, if it not available perhaps interviewing the poeple involed in the intial stages of the project will help in finding out the background. then new documentation could be introduced
    2014-08-07 15:08:49

  • Samuel Kofi Odoi Ghana Documentation is vital in project management prior start to finish for overview and references.
    2014-07-26 07:07:23

  • Alexander Njoku Nigeria Documentation is it not after a jod has been done?
    2014-07-24 15:07:11

  • Vikram Vasant Rotkar United Kingdom How to validate the authenticity of any document?
    2014-07-21 17:07:46

  • Jones Hanungu Munang'andu Zambia Documentation flow The paperwork that accompanies the flow of physical product is considered to be the documentation flow. A bill of lading is the contract between the shipper and carrier. A packing list is placed in each carton of assorted merchandise by the person packing it; and upon receipt the consignee verifies both the count of freight on the carrier's waybill and the packing list's entries for each carton. International shipments require many more documents. The typical number ranges from 6 to 10, but the number can climb to more than 50. For example, livestock must be accompanied by a veterinarian's inspection certificate. Documentation also links the shipment to payment for the product—a form of control necessary to ensure that goods are not shipped without regard to their being paid for. Electronic data interchange is often used in place of paper for the documentation process. Interplant movements During the production process a firm moves products between its various plants. A large automobile manufacturer might have several thousand suppliers feeding parts into 100 factories that assemble components that will be used by, say, 20 assembly lines. Flows must be controlled and altered to meet changing demands. The just-in-time (JIT) inventory replenishment system insists on small, accurate resupply deliveries to be made just as they are needed—no sooner and no later. Also, the components must be free of defects, because there is no batch of spare parts from which to pick a replacement. Inventories Stocks of goods or materials are inventories. They often are located at points where there is a change in the rate and unit of movement. A grain elevator might receive grain from local farmers at the rate of two or three truckloads a day during the harvest season and hold the grain until it is shipped out at the rate of several railcars a week over a six-month period. Inventories represent an investment that the owner hopes to sell. (Sometimes they represent an “involuntary” investment that occurs when goods are produced faster than they are sold.) There are costs associated with holding inventories, however, including interest on the money invested in the inventory, storage costs, and risks of deterioration, obsolescence, and shrinkage. A dealer holding this year's automobiles suffers a loss in inventory value when next year's models are announced, because the autos in the inventory are now “one year old” in the buyers' eyes. Inventory “shrinkage” is the term that acknowledges and measures the fact that most inventory records show more goods have entered an inventory than can be found. Many different classes of products are kept in a firm's inventory. They include company supplies, finished goods (made by the firm), packaging materials, labels, promotional materials (catalogs and samples), raw materials and components, resale goods (purchased from other firms for resale—e.g., a firm that manufactures vacuum cleaners may buy vacuum bags from an outside source), returned goods made by others, returned products made by the firm, s and waste to be disposed of, s and waste to be recycled, spare parts, traded-in goods of a competitor's brand, traded-in goods of one's own brand, and work-in-process goods. Inventory must be rotated, or “turned,” with new units replacing old ones. This is referred to as the FIFO (first in–first out) system. Storage and selling racks are often arranged so that the oldest item moves out first. Rotation is especially important in the food industry, where many items are perishable, and even packaged goods have expiration or “pull” dates on them because the manufacturer does not want them sold after a certain date. For products that might be traded internationally, there are additional inventory classifications: the country of origin, because import duties or charges sometimes vary by country of origin; countries where goods can be sold (e.g., some foreign automobiles cannot be sold in the United States because of emission control requirements); and the specific languages used on the product or package or in catalogs.
    2014-07-17 20:07:30

  • Jones Hanungu Munang'andu Zambia Documentation flow The paperwork that accompanies the flow of physical product is considered to be the documentation flow. A bill of lading is the contract between the shipper and carrier. A packing list is placed in each carton of assorted merchandise by the person packing it; and upon receipt the consignee verifies both the count of freight on the carrier's waybill and the packing list's entries for each carton. International shipments require many more documents. The typical number ranges from 6 to 10, but the number can climb to more than 50. For example, livestock must be accompanied by a veterinarian's inspection certificate. Documentation also links the shipment to payment for the product—a form of control necessary to ensure that goods are not shipped without regard to their being paid for. Electronic data interchange is often used in place of paper for the documentation process. Interplant movements During the production process a firm moves products between its various plants. A large automobile manufacturer might have several thousand suppliers feeding parts into 100 factories that assemble components that will be used by, say, 20 assembly lines. Flows must be controlled and altered to meet changing demands. The just-in-time (JIT) inventory replenishment system insists on small, accurate resupply deliveries to be made just as they are needed—no sooner and no later. Also, the components must be free of defects, because there is no batch of spare parts from which to pick a replacement. Inventories Stocks of goods or materials are inventories. They often are located at points where there is a change in the rate and unit of movement. A grain elevator might receive grain from local farmers at the rate of two or three truckloads a day during the harvest season and hold the grain until it is shipped out at the rate of several railcars a week over a six-month period. Inventories represent an investment that the owner hopes to sell. (Sometimes they represent an “involuntary” investment that occurs when goods are produced faster than they are sold.) There are costs associated with holding inventories, however, including interest on the money invested in the inventory, storage costs, and risks of deterioration, obsolescence, and shrinkage. A dealer holding this year's automobiles suffers a loss in inventory value when next year's models are announced, because the autos in the inventory are now “one year old” in the buyers' eyes. Inventory “shrinkage” is the term that acknowledges and measures the fact that most inventory records show more goods have entered an inventory than can be found. Many different classes of products are kept in a firm's inventory. They include company supplies, finished goods (made by the firm), packaging materials, labels, promotional materials (catalogs and samples), raw materials and components, resale goods (purchased from other firms for resale—e.g., a firm that manufactures vacuum cleaners may buy vacuum bags from an outside source), returned goods made by others, returned products made by the firm, s and waste to be disposed of, s and waste to be recycled, spare parts, traded-in goods of a competitor's brand, traded-in goods of one's own brand, and work-in-process goods. Inventory must be rotated, or “turned,” with new units replacing old ones. This is referred to as the FIFO (first in–first out) system. Storage and selling racks are often arranged so that the oldest item moves out first. Rotation is especially important in the food industry, where many items are perishable, and even packaged goods have expiration or “pull” dates on them because the manufacturer does not want them sold after a certain date. For products that might be traded internationally, there are additional inventory classifications: the country of origin, because import duties or charges sometimes vary by country of origin; countries where goods can be sold (e.g., some foreign automobiles cannot be sold in the United States because of emission control requirements); and the specific languages used on the product or package or in catalogs.
    2014-07-17 20:07:59

  • Jones Hanungu Munang'andu Zambia Management Both during and after World War II the United States operated the largest and most advanced logistic system in the world. Its wartime operations stressed speed, volume, and risk-taking more than efficiency and economy. The postwar years, with accelerated technological change, skyrocketing costs, and diminished public interest in defense, brought a revulsion against military prodigality, manifested by calls for reduced defense budgets and a growing demand for more efficient management of the military establishment. This demand culminated in a thorough overhaul of the whole system in the 1960s. One result was the reorganization of logistic activities in the three military services, generally along functional lines, with large logistic commands operating under functional staff supervision. In each service, however, each major weapon system was centrally managed by a separate project officer, and central inventory control was maintained for large commodity groups. In 1961 a new defense supply agency was established to manage on a wholesale basis the procurement, storage, and distribution of common military supplies and the administration of certain common services. The most far-reaching managerial reforms of the period were instituted by the U.S. defense secretary, Robert S. McNamara (1961–68), in the resource allocation process. A unified defense planning–programming–budgeting system provided for five-year projections of force, manpower, and dollar requirements for all defense activities, classified into eight or nine major programs (such as strategic forces) that cut across the lines of traditional service responsibilities. The system was introduced in other federal departments after 1965, and elements of it were adopted by the British and other governments. In 1966 a program was inaugurated to integrate management accounting at the operating level with the programming–budgeting system. At the end of the 1960s a new administration restored some of the initiative in the planning–budgeting–programming cycle to the Joint Chiefs of Staff and the military services. The reforms of the 1960s exploited the whole range of current managerial methodology. The basic techniques, such as systems and operations analysis, all stressed precise, scientific, usually quantitative formulations of problems and mathematical approaches to rational decision making. Systems analysis, the technique associated with defense planning and programming, was a method of economic and mathematical analysis useful in dealing with complex problems of choice under conditions of uncertainty. The technological foundation of this improved logistic management was the high-speed electronic computer, which was being used chiefly in inventory control; in automated operations at depots, bases, and stations; in transmitting and processing supply data; in personnel administration; and in command-and-control networks.
    2014-07-17 20:07:07

  • Alexander Njoku Nigeria How could one make an adequate documentation?
    2014-07-17 16:07:43

  • Kyaw Ko Ko Lwin Singapore How to standardize documentation?
    2014-07-08 14:07:11

  • Raymond Siwale Botswana is there such a thing as bad documentation?
    2014-06-26 19:06:09

    • Dinma Ezeilo Nigeria there is
      2014-08-29 11:08:22
    • Raj Mehra India why not??????
      2014-07-03 08:07:23
  • Reza Abbasi Iran What is the result of not having good documentation?
    2014-06-22 15:06:09

    • Dinma Ezeilo Nigeria the project cant be carried out effectively and efficiently
      2014-08-29 11:08:22
    • rami mokhtar Saudi Arabia you will have missing information about your project it may effect the future developing , training, employ and the users
      2014-07-03 00:07:29
    • Raymond Siwale Botswana Ignorant end user..
      2014-06-26 19:06:27
    • ODAFE PATRICK OHWOJERO Nigeria Application and information systems can fail to meet their full potential, users may flounder and the efficiency gains expected from a new system will never be realised.
      2014-06-24 08:06:03
  • Reza Abbasi Iran What is the result of not having good documentation?
    2014-06-19 21:06:12

  • Satu Korhonen Finland What is the purpose of documentation?
    2014-06-17 16:06:28

    • Reza Abbasi Iran Without good documentation users may flounder and the efficiency gains expected from a new system will never be realised.
      2014-06-19 21:06:33
    • ojo taiwo Nigeria the purpose of documentation is to provide eviidence of what was done and how for the sake of reference
      2014-06-19 14:06:41
  • Parhalad Saini India documentation affect efficiency of the system?
    2014-06-17 09:06:36

    • ojo taiwo Nigeria not necesarily, but may affect future in the sense that there will not be anything to refere to incase...
      2014-06-19 14:06:06
    • Satu Korhonen Finland Yes. It lets people know what to do
      2014-06-17 16:06:02
  • Annette Weizbauer Germany Why is documentation essential during a project?
    2014-06-14 10:06:44

    • Reza Abbasi Iran Without good documentation users may flounder and the efficiency gains expected from a new system will never be realised.
      2014-06-19 21:06:50
    • ojo taiwo Nigeria documentation is important because is says what was done, when, and how. itt also provide reference for other as well as self to learn from. like the saying in my home town a person who do not learn from the past will definitely make the same mistake made in the past. documentation provide us with that past. it also help us keep track with activities completed and whats left to be done
      2014-06-19 14:06:52
    • Parhalad Saini India Documentation provides anyone who interacts with a particular system an overview of the system capabilities and its software.
      2014-06-17 09:06:36
    • Alok Singh India WITHOUT DOCUMENTATION U R NOT KNOW ABOUT UR PAST ACHEVMENT
      2014-06-15 05:06:17
  • Annette Weizbauer Germany What is the purpose of documentation during project management ?
    2014-06-14 10:06:35

    • Satu Korhonen Finland The purpose of documentation during project management is to let everyone know, what has been done, how it has been done and why.
      2014-06-24 15:06:33
    • Reza Abbasi Iran Documentation is essential for the success of any information system. Documentation provides anyone who interacts with a particular system an overview of the system capabilities and its software. It may also include specific procedures which must be followed or be used to provide training or reference material. Application and information systems can fail to meet their full potential if there is inadequate documentation to support them. Without good documentation users may flounder and the efficiency gains expected from a new system will never be realised.
      2014-06-19 21:06:08
    • ojo taiwo Nigeria to keep track of activities
      2014-06-19 14:06:40
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