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ALISON: Diploma in Project Management

Questions & Answers about Project management methodology - Project management methodology: phase 4 - evaluation and monitoring

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- Module: Project management methodology
- Topic: Project management methodology: phase 4 - evaluation and monitoring

Latest Questions

  • Olubukola Olaitan Nigeria Are changes and modifications part of the evaluation and monitoring phase or entirely another project life cycle.
    2014-08-20 16:08:13

    • Syma Sundar Korrapati Oman part of the project
      2014-09-01 15:09:58
    • Yai Deng Yai South Sudan They are in the implementation phase.
      2014-08-23 19:08:01
  • Tesfaye Yalew Ethiopia If we agree that a project is is bounded by time and resource availability, what if major errors in the outputs of the project are identified? Will we necessary have an extension for the project or do we design another project? How do we relate the issue of exit strategy with this specific scenario?
    2014-08-20 14:08:43

    • Yai Deng Yai South Sudan There is no need of designing another project but only to modify the specific scenario to suit the existing strategy and maybe added little time allowance.
      2014-08-23 20:08:16
  • Engr Ace Philippines To be able to assess the efficiency and effectiveness of the project, how to identify the shortest possible time of the project?
    2014-08-15 17:08:27

    • George Fragos Greece that's why we are planning..I think so.
      2014-08-30 15:08:31
    • Yai Deng Yai South Sudan It is through montoring and evaluation.
      2014-08-23 20:08:58
  • Janine Phillips Australia Once the success of the project is assessed, what do businesses usually do with this information? I've worked for companies who seem to not learn from past mistakes, or past successes!
    2014-08-08 22:08:14

    • Yai Deng Yai South Sudan The resources of the project if successful is handed over to the client.
      2014-08-23 20:08:23
  • Ghulam Rana Saudi Arabia The project was completed on time but with 20% additional sum of money
    2014-08-07 10:08:13

    • Yai Deng Yai South Sudan The decision has to be made by top senior management and project manager with project staff as wel as involving the stakeholders whether that 20% additional sum of money would be used for another small project or would be returned to sponsor.
      2014-08-23 20:08:54
  • Ronnie Nkosi Other As part of the evaluation and monitoring phase of Project Management the project team is decommissioned or reassigned new tasks. What will happen if there are any errors and faults in the project, which need rectifying or corrections bearing in mind that the Project Team has been decommissioned?
    2014-08-06 12:08:20

    • Yai Deng Yai South Sudan The decommissioned of project team is not done in hurry, it is only when the monitoring and avaluation results is being analyzed , as far as the planning in project management is concerned, it cannot be done that way.
      2014-08-23 20:08:03
    • Ghulam Rana Saudi Arabia Company or the contractor has always to keep some people to work during the maintenance period or the maintenance work can be handed over to some sub contractor
      2014-08-07 10:08:47
  • WAYNE MUNSON United Kingdom What other techniques apart from PERT and CPM can be used or are they both the definitive guidance when working as a PM
    2014-08-03 09:08:10

    • Yai Deng Yai South Sudan It is GANTT chart.
      2014-08-23 20:08:57
    • Ghulam Rana Saudi Arabia They are, but not definative
      2014-08-07 10:08:19
  • Rohit Sangwan United Kingdom How much accuracy is important in a project ?
    2014-07-29 23:07:42

    • Yai Deng Yai South Sudan It is very important in achievement of already predetermined objectives.
      2014-08-23 20:08:27
    • Ghulam Rana Saudi Arabia according to the variances provided in the specs
      2014-08-07 10:08:14
    • Ebene Ocheni Nigeria In a project, standards are set and all deliverable must be to this standard or better still within the acceptance criteria. How much accuracy depend on applicable standard.
      2014-08-05 22:08:51
  • Manish Mandal India please explain me timeliness more practically....
    2014-07-26 16:07:34

    • Yai Deng Yai South Sudan This is specified time given to activity for its attainment.
      2014-08-23 20:08:09
    • Ghulam Rana Saudi Arabia period given for each activity
      2014-08-07 10:08:23
  • Tega Eguridu Nigeria Kindly explain the difference between time and timeliness under evaluation and monitoring
    2014-07-26 16:07:30

    • Yai Deng Yai South Sudan Time is any period of the day while timeliness refered to specific time given to finish project activities.
      2014-08-23 20:08:55
  • Vikram Vasant Rotkar United Kingdom Who sets the project tolerance?
    2014-07-21 14:07:25

    • Yai Deng Yai South Sudan Is being agreed by stakeholders,champion,client and sponsor.
      2014-08-23 20:08:24
    • Ghulam Rana Saudi Arabia The spec writer or designer
      2014-08-07 10:08:07
    • Emile Désiré Singeh Cameroon Project tolerance is agreed between the project manager and the client (final consumer or proprietor)
      2014-07-28 13:07:03
  • Jones Hanungu Munang'andu Zambia PERT and CPM Project managers frequently face the task of controlling projects that contain unknown and unpredictable factors. When the projects are not complex, bar charts can be used to plan and control project activities. These charts divide the project into discrete activities or tasks and analyze each task individually to indicate weekly manpower requirements. As the work goes forward, progress is charted and estimates are made on the effects of any delays or difficulties encountered during the completion of the project. In the mid-1950s more sophisticated methods of project planning and control were developed. Two systems based on a network portrayal of the activities that make up the project emerged at about the same time. PERT (Program Evaluation and Review Technique) was first used in the development of submarines capable of firing Polaris missiles. CPM (the Critical Path Method) was used to manage the annual maintenance work in an oil and chemical refinery. Many variations and extensions of the two original techniques are now in use, and they have proved particularly valuable for projects requiring the coordinated work of hundreds of separate contractors. The use of project planning and control techniques based on PERT or CPM are now common in all types of civil engineering and construction work, as well as for large developmental projects such as the manufacture of aircraft, missiles, space vehicles, and large mainframe computer systems.
    2014-07-17 20:07:55

    • DAV KAY Other Thanks for the information but can you please define the PERT and CPM more. What is involved in each?
      2014-07-23 18:07:41
  • Jones Hanungu Munang'andu Zambia PERT and CPM Project managers frequently face the task of controlling projects that contain unknown and unpredictable factors. When the projects are not complex, bar charts can be used to plan and control project activities. These charts divide the project into discrete activities or tasks and analyze each task individually to indicate weekly manpower requirements. As the work goes forward, progress is charted and estimates are made on the effects of any delays or difficulties encountered during the completion of the project. In the mid-1950s more sophisticated methods of project planning and control were developed. Two systems based on a network portrayal of the activities that make up the project emerged at about the same time. PERT (Program Evaluation and Review Technique) was first used in the development of submarines capable of firing Polaris missiles. CPM (the Critical Path Method) was used to manage the annual maintenance work in an oil and chemical refinery. Many variations and extensions of the two original techniques are now in use, and they have proved particularly valuable for projects requiring the coordinated work of hundreds of separate contractors. The use of project planning and control techniques based on PERT or CPM are now common in all types of civil engineering and construction work, as well as for large developmental projects such as the manufacture of aircraft, missiles, space vehicles, and large mainframe computer systems.
    2014-07-17 20:07:36

    • Yai Deng Yai South Sudan Surely.
      2014-08-23 20:08:05
    • Emile Désiré Singeh Cameroon PERT (Program Evaluation and Review Technique) and CPM (the Critical Path Method) are tools use to evaluation and monitor the progress on a project in terms of time or budget.
      2014-07-28 13:07:04
  • Jones Hanungu Munang'andu Zambia PERT and CPM Project managers frequently face the task of controlling projects that contain unknown and unpredictable factors. When the projects are not complex, bar charts can be used to plan and control project activities. These charts divide the project into discrete activities or tasks and analyze each task individually to indicate weekly manpower requirements. As the work goes forward, progress is charted and estimates are made on the effects of any delays or difficulties encountered during the completion of the project. In the mid-1950s more sophisticated methods of project planning and control were developed. Two systems based on a network portrayal of the activities that make up the project emerged at about the same time. PERT (Program Evaluation and Review Technique) was first used in the development of submarines capable of firing Polaris missiles. CPM (the Critical Path Method) was used to manage the annual maintenance work in an oil and chemical refinery. Many variations and extensions of the two original techniques are now in use, and they have proved particularly valuable for projects requiring the coordinated work of hundreds of separate contractors. The use of project planning and control techniques based on PERT or CPM are now common in all types of civil engineering and construction work, as well as for large developmental projects such as the manufacture of aircraft, missiles, space vehicles, and large mainframe computer systems.
    2014-07-17 20:07:19

  • Flavy Rosane Matalom Komogne Cameroon Can the evaluation be assigned to a simple team member or it should automatically be done by the project manager in chief?
    2014-07-11 11:07:41

    • Yai Deng Yai South Sudan It is done by professionals who are called Monitoring and Evaluation offcers.
      2014-08-23 20:08:05
    • Ghulam Rana Saudi Arabia It is better to have a team of 2-3 professionals
      2014-08-07 11:08:51
    • Emile Désiré Singeh Cameroon It is preferable that the evaluation been done by the project manager in chief because of his overview of the objective of the project and with the keys performance indicators
      2014-07-28 13:07:47
  • Kyi Phyu Aung @ Tina Myanmar First, how can we recover if the cost is over the budget? Second, although the quality is good and relevance, it is not yet finished the deadline? Third, how can we maintain the performance and risks beforehand?
    2014-07-08 05:07:23

    • Yai Deng Yai South Sudan It is through and Monitoring and Evaluation and planning.
      2014-08-23 20:08:17
    • Ghulam Rana Saudi Arabia If the quality is good , does it mean we used some better specs, if so then request a change order to recover the cost
      2014-08-07 11:08:12
    • Maybin Mwamba Bwalya Zambia the first thing you need to understand is that during the initial stage in you need to carry out measures that essential to the success of the project. success is not supposed to be an accident but articulate planning and designing putting into consideration the expected constraints. recovery is difficult because stake holders would need to make adjustments to the project to carter for the deficit the include reducing workforce, refinancing if the project is incomplete. this leads to the second part of you question, while the the quality maybe good it may not be relevance take for instance in the construction of water reticulation in a new township; intially you had put the coat to be $500.000 for the whole project of laying of pipes,construction of a reservoir, fitting of taps and the employment of a workforce. it stops to be of relevance if only half of the the pipes are laid or all are laid but could not fit the taps as the end part of the project due to an over shot in the budget arising from maybe over payments or not purchasing enough material because the people assigned the task are using past experiences to calculate cost of materials. so in this case carrying out a project cost budget in which the relationship between work resources and material resources are taken into consideration.
      2014-07-16 18:07:04
  • Daniel Chol Koknyin South Sudan I learn that issues to do with quality or work done, costs, times, accuracy, completeness, relevancy and timelines are are full geared to the clients, what if payment or terms and conditions are not well set by the project manager or any officer concern?
    2014-07-03 23:07:33

    • Yai Deng Yai South Sudan Then that staff has be held accountable and the decision is to be taken by senior management with consultation from stakeholders.
      2014-08-23 20:08:12
    • Ghulam Rana Saudi Arabia Construction project manager comes into picture after signing the contract, and he cannot ammend any conditions without a change order either negetive or positive
      2014-08-07 11:08:47
  • Divine Bruce Kumi Ghana Is it very important the sole 'Client' to invite the heads of the various production units for inspection?
    2014-06-27 13:06:26

  • Samuel Kofi Odoi Ghana Who is assigned to monitor and commission this point.
    2014-06-26 20:06:21

    • Yai Deng Yai South Sudan The project manager.
      2014-08-23 20:08:20
    • Emile Désiré Singeh Cameroon The project manager in chief is in charge of monitoring the commission.
      2014-07-28 13:07:16
    • OLIVER NJIRU Kenya The Project Manager
      2014-07-05 11:07:11
  • Reza Abbasi Iran he project manager will do this step?
    2014-06-22 15:06:40

    • Yai Deng Yai South Sudan Yes of course.
      2014-08-23 20:08:46
    • Emile Désiré Singeh Cameroon This step in under the responsibility of the Project Manager
      2014-07-28 13:07:42
    • rami mokhtar Saudi Arabia i think the project manger only review the result of the evaluation and monitoring to make sure for everything ..
      2014-06-27 13:06:23
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