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ALISON: Diploma in Project Management

Comments about Project management methodology - Project Management Methodology

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- Module: Project management methodology
- Topic: Project Management Methodology

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  • Eskalehu Abeje wubu Ethiopia Project management in the modern sense began in the early 1950s, driven by businesses that realised the benefits of organising work around projects, and the critical need to communicate and co-ordinate work across departments and professions. Project management is no small task. It has a definite beginning and end, and is not a continuous process. Project management uses various tools to measure progress and track project tasks. Projects need ad-hoc resources, as opposed to businesses that have dedicated full-time positions. Project management methodologies consist of four to five process groups, and a control system. Regardless of the methodology or terminology used, project management uses the same basic processes. Process groups typically include: 1.Initiation. 2.Planning and Design. 3.Execution. 4.Monitoring and Controlling. 5.Closing. 1. Initiation All projects start with an idea for a product, service, or other desirable outcome. The initiation process group determines the nature and scope of the project. If this stage is not performed well, it is unlikely the project will be successful in meeting the businesses needs. The key project controls needed, are an understanding of the business environment and making sure all necessary controls are incorporated into the project. Any deficiencies should be reported and a recommendation made to fix them. The first project document is the project charter, which includes: •Business case. •Scope and deliverables. •Objectives. •Resources needed. •Milestone plan and timeline. •Cost estimate. •Risks and issues. •Dependencies. The charter answers the basic question, "What are we trying to do?" 2. Planning and Design After initiation, the project is planned to an appropriate level of detail. The main purpose is to plan time, cost and resources adequately to estimate the work needed and to manage risk effectively during project execution. This is recorded in the project management plan. As with the initiation process group, a failure to plan adequately lessens the project's chances of success. Project planning includes: •Developing the scope statement. •Developing the schedule (Gantt chart). •Developing the budget. •Selecting the team. •Creating a work breakdown structure. •Identifying deliverables. •Risk planning. •Communication planning. This information forms the project contract, used to gain formal approval to begin work. 3. Execution Execution consists of the processes used to complete the work defined in the project management plan, to accomplish the project's objectives. The execution process involves co-ordinating people and resources, as well as integrating and performing the activities of the project. The deliverables are produced as outputs from the processes performed as defined in the project management plan. 4. Monitoring and Controlling The monitoring and controlling process group involves managing and tracking the project, so potential problems can be identified quickly and corrective action taken. To do this the project management plan is used. Monitoring and controlling includes: •Measuring the ongoing project activities (where are we, against where we should be?) •Monitoring the project variables (cost, effort, scope) against the project management plan and the project baseline (where should we be?). •Identifying corrective actions to address risks and issues (how can we get back on track?) •Managing changes using our change control process (what is the impact of this change?) The monitoring and controlling process group ends once the project has achieved its goals and objectives as detailed in the project contract. A project may be stopped before completion for various reasons, including changes in the business, lack of resources or higher priorities. 5. Closing Project closing is an important part of project management, sometimes overlooked. A project that is not closed will continue to consume resources. Closing a project means finishing all activities across all process groups, splitting up the project team, and signing off the project with the customer. At this point it is important to know how well the project has performed. This is done using the project closure report. It communicates how well the project has performed against its original business case, quality measures, cost, duration and tolerances. Rather than leave valuable project experiences locked in peoples heads, it's a good idea to complete and publish a lessons learned report. This is used to pass on valuable learning that can be applied to future projects. Project Control Project control is that part of a project that keeps it on-track, on-time and within budget. Project control begins early in the project with planning, and ends late in the project with post-implementation review. Projects should be assessed for the right level of control needed: too much control is time-consuming, too little control is risky. If project control is not carried out correctly, the cost to the business should be clarified in terms of errors, fixes and added costs. Typical elements of project control are: •Overall business strategy. •Standards for new systems. •Project management policies. •Change management. •Quality control.
    2014-10-28 10:10:24

  • Aggrey Kegome Kenya The methodology used will determine the overall cost of the project in terms of the time taken and the expense involved.
    2014-10-28 09:10:27

  • Franklin King Liberia Project Management methodology involves baseline study or investigation which gives detail information , looking issues your going to address and what is already in the project community , Planning and Design, production or implementation , Monitoring and Evaluation. Franklin V. King
    2014-10-24 17:10:59

  • Chiedozie Nwigwe Nigeria Project Management processes involve an investigation, planning and design,production and monitoring/evaluation state. These helps us to see if we have achieved positive results in our projects.
    2014-10-24 12:10:01

  • Mackson Latiel Shawa United Arab Emirates In this four phases what is the duties of project manager?.
    2014-10-23 16:10:18

  • Mackson Latiel Shawa United Arab Emirates project management methodology refers to the four phases of project like Investigation ,planning and design ,production , evaluation and monitoring.This all phases helps the project to move smart.
    2014-10-23 16:10:44

  • Nothando Gumpo United Kingdom Good project management will always take into account these four stages; investigation, planning and design, production, monitoring and evaluation.
    2014-10-22 23:10:14

  • Joy Ugochi Nigeria what is project management?
    2014-10-22 13:10:49

    • Muhammad Farooq Khan Other Go back to last lecture.
      2014-10-25 12:10:25
  • Thomas Ndungo Lekunze Cameroon What is most important in the management of a project? Is it its conception or funding?
    2014-10-22 11:10:05

  • Thomas Ndungo Lekunze Cameroon The project management methodology as presented in the chat demonstrates the input/output rationel in alignment with the four phases in project management. In the management of most projects, the preliminary study and planning phases usually require lesser inputs because it is mostly the work of a task force working group. To the contrary the implementation or production phase necessitates a wider range of inputs (extensive human ,financial and logistical support) The evaluation phase just like the elimentary phases requires the work of a team of experts in monitoring and evaluation, which explains the drastic fall of the graphic table. How ever modern technology has introduced a novelty where machines are gradually replacing human labour with greater outputs/input ratios. This may have a remarkable impact on the nature of the traditional project management methodology. NDUNGO THomas LEKUNZE
    2014-10-22 11:10:12

  • Daniel Ebie OGULU Nigeria The methodology has been clearly defined by the graph
    2014-10-21 10:10:25

  • Irfan Arshad Pakistan This Topic will help me to understand about project Management methdology.
    2014-10-20 07:10:37

  • Jane Chukwuma Nigeria I think without investigation projects cannot begin,let alone get completed. So right on with it Alison
    2014-10-18 07:10:31

  • Gilberto Jose Sinal Mozambique i think the phase 1 : investigation is where the project begin, if the project start with no investigation the will be more risk of failure in this project.
    2014-10-15 13:10:45

  • thamir almaliky Iraq I have an idea of the monument project dairy factory please help me give me information about this project and what are the problems that face me?
    2014-10-14 05:10:57

  • Egwuatu Samuel Nigeria For good project management, it must be investigated, planned, designed and monitored well
    2014-10-13 11:10:07

  • Mayfield Chisha Zambia I believe each and every project must start with an investigation reason being it should be understood fully before even planning comes in so that only important factors are considered for its implementation and execution.Furthermore its at this stage were unncessary costs can be avoide in order to attain low production cost but offcourse not low quality of work because monitoring and evaluation now should be in place.
    2014-10-08 14:10:25

  • Muniso Miraji Tanzania Any project should start with investigation this gives a room to study the preliminary and the conclusion of the out come then planning and designs this phase is where you shape your production. after all the above is when the Monitoring and Evaluation applies.
    2014-10-08 08:10:06

  • Ralph Webster South Africa Commissioning of the project uses the most resources but the feasibility study is where the highest risk is. That money is usually the most expensive as it is financed out of equity .
    2014-10-06 13:10:27

  • Ralph Webster South Africa It should link IRR and NPV into the early stage feasibility to justify the investment returns to the investors. It is logical planning 1. Investigation or Feasibility Study 2. Planning & Design 3. Production 4. Monitoring and Evaluation
    2014-10-04 12:10:26

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